For our client, a UHNW family based in London with residences across Europe and Middle East, we are looking for a:
Executive Assistant (English, Russian) in London (UK)
Responsibilities:
- Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets
- Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable)
- Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided
- Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed
- Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles)
- Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting
- Analytics Support: Assist in compiling and analysing data for business reports and presentations
- Document Translation: Translate documents as needed
- Minute Preparation: Assist in taking and preparing meeting minutes
- Data Storage Management: Organise and manage data storage systems to ensure data integrity and availability (Notion)
- Letter Preparation: Compose and prepare business correspondence and letters as required
- Calendar Analytics: Assist in populating calendar and provide analytical support related to calendar management
Requirements:
- 7+ years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast-paced environment supporting business owners, HNWI or CEO
- Team player attitude with excellent communication skills and a positive outlook, who cares deeply about helping others succeed
- Fluent Russian and English are a must
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, Jira, Slack, Notion
- Ability to multitask with ease and prioritise work as needed
- Highly organised with excellent time management skills
- Ability to learn new tools quickly
- Excellent interpersonal communication
- Strong written skills
- Ability to work independently and under the pressure of deadlines
- Solution-driven and detail-focused
Job advantages:
- Competitive compensation level will be negotiated with the finalist
- Paid time off, including vacation/sick leave
- You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays
If you can identify yourself with the requirements of this challenging position, we look forward to receiving your application (English CV and certificates/diplomas).
For environmental and efficiency reasons, we would like to ask you to submit your application via our online application platform (click on "Apply") rather than by e-mail or by post.
Ihre Ansprechpartnerin
Frau Assel Alchinbayeva
Kontakt
MEVELIN AG
Ruopigen Zentrum
6015 Luzern